The ultimate system to revolutionise how you manage your photography and videography projects — all within Notion.

Effortlessly organise shoot schedules, track equipment, collaborate with clients, and streamline deliveries.

Centralise your entire workflow, track essential data, and enhance your productivity — all within your Notion-powered workspace.

What’s Included

• Shoot Schedule - Plan, schedule, and keep track of all upcoming and past shoots with integrated client details and requirements.
• Equipment Inventory - Maintain a comprehensive list of all your gear, track availability, and ensure every piece is accounted for before and after each project.
• Client Management - Store client details, preferences, project history, and upcoming collaboration notes, making it easy to stay on top of all your relationships.
• Equipment Accessories - Log all essential accessories like batteries, lens caps, and chargers to ensure no equipment is overlooked.
• Delivery Tracker - Monitor the status of your deliverables, set deadlines, and ensure everything is delivered on time.
• Feedback Tracker - Keep track of client feedback for each project, organise suggestions, and improve future shoots based on past inputs.

The Shoot Manager Workflow

The workflow of Shoot Manager is designed to give you the ability to:

1. Plan Your Shoots: Schedule and manage upcoming shoots, including date, time, location, and equipment needs.
2. Organize Your Gear: Track and manage all photography and videography equipment in one central place.
3. Streamline Client Communication: Store client information, project details, and feedback for seamless communication.
4. Deliver with Confidence: Use the delivery tracker to monitor deliverable status and ensure on-time delivery.
5. Review & Improve: Gather and store feedback for continuous improvement and provide a better experience to clients.

Shoot Manager is for you if you want…

• To have a streamlined system to manage all aspects of your shoots.
• To keep your equipment and accessories in check and well-organised.
• To deliver projects on time and maintain strong client relationships.

4 Photographer/Videographer Problems, Solved.

1. Disorganised Shoot Schedules

The Shoot Schedule page provides a clear overview of upcoming and past shoots, eliminating confusion and preventing double bookings.

2. Missing or Misplaced Equipment

The Equipment Inventory database ensures you always know the location and status of every piece of gear, reducing the risk of misplacement.

3. Messy Client Data

With the Client Management system, keep all client details, preferences, and past project notes organised in one central database.

4. Delays in Deliverables

The Delivery Tracker page helps you set clear deadlines, prioritize tasks, and follow up, ensuring timely delivery of projects.

Frequently Asked Questions

1. Who is Shoot Manager for? Shoot Manager is perfect for freelance photographers, videographers, and studio owners who want a seamless way to organise their shoots, manage gear, and deliver projects efficiently.
2. What is Notion? Notion is a free-to-use, all-in-one workspace where you can organise, plan, and collaborate. Shoot Manager is built within Notion, providing a seamless experience even if you’re new to the platform.
3. Can I customise Shoot Manager? Absolutely! Shoot Manager is fully customisable. You can tweak the dashboard, processes, and templates to match your workflow, ensuring it works perfectly for your unique goals.
4. Can I share this system with others? Shoot Manager is sold with a private license. If you’re looking for bulk or enterprise use, please email jagatj@outlook.com for more information.
5. How can I get help if I have questions? Feel free to reach out to me directly at jagatj@outlook.com or DM me on X @CreatorJagat. I’m happy to help and typically respond within a few hours.